PRESERVE & PRESENT HISTORICAL RECORDS ONLINE

Online Index Books (OIB) combines digital images of the index books and related record books and our unique retrieval software to mimic your hardcopy indexing systems. Our professional staff understand the search logic utilized by your manual index systems and will work with you to create a system that fits your needs. 

OIB allows users to search manual index books and their associated documents online.  Users can search a name, be placed on the first page of the index book where that name resides, then electronically “page” through the appropriate section of the index.  Once an entry is located, the user simply enters the book and page of the document to retrieve its image.  Customize for your office OIB eliminates manual searching, saving wear and tear on your valuable historical records.

HIGH VALUE 
significantly less than the cost of reindexing
SAVES TIME
Eliminates the manual entry and data corrections of reindexing
FLEXIBLE
Works with any records management software

Features OIB Graphic

  • Custom built alphabetical breakdowns to match your manual system
  • Support of multiple index series with different index methods
  • Support for commonly used names, often known as “setout names”
  • Easy navigation of images through “thumbnails”
  • Image viewer that supports magnify, pan, flip, rotate, and print
  • Navigation buttons for viewing next and previous page or a specific page number
  • Redacted image viewing for “public” searchers and unredacted image viewing for staff
 
Testimonials OIB Graphic

WHAT CUSTOMERS ARE SAYING

SUCCESS STORIES

Chenango County
Cott Systems has been working with Chenango County since 2000 to manage their land documents with systems that increase revenue for their county, improve office efficiencies, and preserve official documents.

Monroe County
Previously, the staff spent the majority of their time pulling books, removing pages, and copying information for searchers in the office. Online Index Books allows the public to be more self-sufficient and the Monroe County Probate Court office to be more productive.

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