Cott Systems, an innovator in public records management for more than 130 years, Cott is today’s technology leader for recording, imaging, and searching land and court records with over 400 active systems across 21 states. With our industry-leading research and development process that includes significant customer involvement, Cott is driving new technologies and services for local governments by employing real-time information and workflow automation, data management and migration, professional services, Cloud Computing, and SaaS solutions.

Our proven experience and knowledge continues to expand our innovative systems for recording, imaging and searching records. Cott not only builds effective solutions that save local government offices time and money, but we also make partnerships that our customers and their constituents can count on. We partner with our customers to ensure their experiences with our company and software solutions are of the highest value.

Cott has been a member of IACREOT (now known as iGO) since its inception 46 years ago. We remain actively involved in many regional and national organizations across the US, including PRIA and iGO. Headquartered in Columbus, Ohio, Cott is a privately held corporation and is certified by the Women’s Business Enterprise National Council (WBENC).

Deborah Ball

Deborah Ball
Chief Executive Officer & Owner

Deborah graduated from Hollins College, Virginia with a bachelor's degree in 1980. Her Master's in Business Administration (MBA) degree came from the University of South Carolina Darla Moore School of Business with a focus on Marketing.  In 1992, Deborah also received her Certified Financial Planner (CFP) designation. Prior to joining her family’s business, Deborah spent 15 years working in the areas of strategic marketing and strategic corporate planning in the banking, insurance, and investment industries.

Karen Bailey
Karen (Ball) Bailey
Treasurer & Owner

Karen graduated from The Ohio State University with a BS degree in 1985. She joined Cott Systems as part of the Administration Division. In 1987 she was promoted to Office Manager of that division. After returning to school to study finance, Karen began managing the Company's assets. She was elected the company's Treasurer in 1989. Today, Karen continues to oversee the company's assets as well as participate in the management of the Purchasing, Billing, and Accounting Departments.
Mark Hellbusch
Mark Hellbusch
President & Owner

Mark has 25 years of software development and technology experience in multiple organizations, from startups to global corporations in both the private and public sectors. His experience includes information systems engineering, application services & enterprise architecture, solutions development, and quality. He has served as both a COO and Chief Technology Officer. Mark has a master’s degree in electrical engineering from the University of Colorado as well as an MBA from Duke University.
Lisa Buonamici
Lisa Buonamici
Vice President Finance

Lisa brings to Cott several years of finance and accounting experience in both the public and private sectors, including ten years as a public accountant providing services to various industries. Lisa obtained a BS in marketing from Ohio State University and completed the accounting curriculum at Youngstown State University. She is a Certified Public Accountant (CPA) and active member of the Ohio Society of Certified Public Accountants and the American Institute of Certified Public Accountants.
Steve McCullough
Vice President Sales

Steve brings to Cott more than 20 years of sales experience in the technology industry. He has played instrumental roles in several technology organizations, helping them to achieve their growth goals. Steve has particular expertise in strategy development and execution, team building, sales process modeling, and data-based analysis. Steve received his Bachelor of Science from the Georgia State University.
Tonie Dotson DeLoach
Tonie Dotson-DeLoach
Vice President Human Resources

Tonie joined Cott Systems in 1984 and throughout her career has worked in different areas of the company including the Professional Services and Finance Departments. In 1996, Tonie transitioned into Human Resources and began managing the function in 2002. Tonie is a member of the Human Resource Association of Central Ohio, the Columbus Compensation Association, the Society of Human Resource Professionals, and is certified as a Senior Human Resources Professional.
At Cott, we have a Community Service Team that is dedicated to providing our team members with opportunities to give back to their community. Our people strive to make a difference in the lives of our customers and our community. As a team, we have raised thousands of dollars for local charities and donated over 300 pints of blood to the American Red Cross. Some of the charities we have contributed to are:
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How Cott Systems can help

We deliver cutting edge customer service and solutions for recording, imaging and searching records. Cott not only builds effective solutions that save local government offices time and money, but we also build partnerships that our customers and their constituents can count on.

What Cott systems delivers:

  • RecordRoom, web based records management application that gives you 24/7 access to your records anytime and anywhere. 

  • Resolution3, records management application solution to efficiently receive, record, store, and archive all records.
  • RECORDhub, a comprehensive and flexible gateway that provides 24/7 access to your records 

  • Verdict, the complete solution for court case management


We can help you find the right software and pricing for your office needs:

mail  Contact us

phone  Call Us Today: 1-(800)-588-2688