Knowledge Base

Cott Webinars

Resolution3 Indexing

Webinar Series

Sessions:

*Cost is $50 per session, per registrant.

+Must be registered by 5:00 pm EST, day before webinar.

++Cott reserves the right to cancel webinars that do not have at least 3 registrants.

Basic eSearch Webinars

*Ideal for both your staff & searching community.

     Dates:

          1. March 13 — 10 AM 

          2. March 27 — 10 AM 

     Topics:

• Search general overview

• Using wildcards to find best results

• How to sort results

• Printing search criteria, search results and images

• View selected images – navigating through images

• Husband/Wife search

1. Indexing – Tips & Tricks 

     Date:

        March 8 — 10 AM    

     Topics:

• Shortcut keys
  • Ctrl keys
  • Moving through tabs without using the mouse
• Manipulating Names and Property Entries
  • Reordering without deleting work already completed
  • Modifying without deleting work already completed
  • Copying from previously indexed instruments
• The Originals Tab
  • Discuss the difference between the FIND, ADD, VIEW buttons
  • Explain the option boxes in Original Tab
• Difference between Load Pre-Assigned and Load Workgroup
• Viewing records already indexed and verified
• Key from Image Functions
• Warning messages when accessing a group of work – what do they mean?
• How to copy data from an image without typing

2. Indexing – Administrative Functions (part 1)

     Dates:

          1. March 15 — 10 AM 

     Topics:

• Online Corrections vs. View Records
• Unlocking Records/Workgroups
• Managerial Modification
• Workgroup Locator
• Rejecting Documents
• Review Existing Options Available
  • Proof/Correct vs. Key Verify
  • Workgroups vs. Document Control
  • Key Data from Image
  • Auto Indexing
  • Requiring Kind Entry
  • Locking File Date
  • Auto Selecting Workgroups
• Indexing Documents with over 100 Names                               

3. Indexing – Administrative Functions (part 2)

     Dates:

          1. March 22 — 10 AM 

     Topics:

• Subdivisions/Condominiums
  • Adding/Modifying entries in table
  Consolidating entries in table
• Name Codes - Adding/Modifying
  • Entries in Table
• Adding Frequently Used Addresses for
  • Mailing Labels
• Kind Codes
  • Discussion on grouping/titles of kinds – how does this affect searching records?
  • Consolidating kinds
  Securing certain kinds of records

4. Indexing – Reports  

     Dates:

          1. March 29 — 10 AM 

     Topics:

• Productivity Report
• Correction Report
• Instrument Status Listing
• Key Verify Statistics
• Daily Register Report
• Document Flow
• Firm Occurs Report
• Filing Statistics
• Index Print
• Instrument Occurs Report
• Post Cards by Kind of Document

Basic eSearch Webinars

*Ideal for both your staff & searching community.

     Dates:

          1. March 13 — 10 AM 

          2. March 27 — 10 AM 

     Topics:

• Search general overview

• Using wildcards to find best results

• How to sort results

• Printing search criteria, search results and images

• View selected images – navigating through images

• Husband/Wife search

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