Reindexing

Reindexing

Cott's reindexing service delivers.

To meet our customer’s particular goals we will develop a scope of work that will either involve abstracting index information from the actual legal instrument or creating the electronic index from the manual “legacy” index. The process is mapped out as follows:

  1. Information is entered by personnel with more than 60 years of combined experience in this area of data entry
  2. Data is typed once and then again in the process called Key-Verify; this procedure enables us to identify any typing errors
  3. Final quality control step involves data sorting and visual analysis of the combined instruments; this procedure enables us to quickly identify any document anomalies
  4. At the time of the import the data gets checked one final time to verify its integrity

Our Project Managers and Data Entry Specialists understand the unique requirements necessary to create indexes that are accurate and reliable. Data is entered and key verified to produce the highest accuracy possible. The project is completed by successfully developing, testing and executing an import of the reindexed data into your Cott provided land records management system. 

If you currently have another software provider, Cott will create the index data based on the specifications required by your provider.