DIGITIZE, MANAGE, AND PRESENT
HISTORICAL INDEXES ONLINE

Cott Systems provides a full suite of services to digitize your historical data and make it accurate, compliant, privacy-protected, and 100% searchable. Preserve your historical records with Cott's innovative historical records management solution, Online Index Books (OIB). OIB provides 24/7 access to your records from anywhere — giving complete electronic access to handwritten indexes and land documents filed prior to the electronic age. 

Your historical data will be brought to current indexing standards and hosted on the Cott Cloud in our secure off-site data center. OIB mimics your old, paper-based indexing system without the cost and labor associated with reindexing. With OIB, cumbersome and fragile record books, many which date back to the 1800's, are no longer being accessed daily, which helps to preserve them and ensures that vital information is not lost or misfiled.

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HIGH VALUE 
significantly less than the cost of reindexing
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SAVES TIME
Eliminates the manual entry and data corrections of reindexing
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FLEXIBLE
Works with any records management software

OIL, GAS & MINERAL RIGHTS
Oil and gas searches can comprise up to 40%-75% of all searches. With Online Index Books, oil and gas-related land ownership and searches for mineral-rights can be performed online, at any time of the day, and from anywhere. Traffic to the office is reduced, allowing staff to attend to other responsibilities.

Cumbersome and fragile land record books, many which date back to the 1800s, are no longer being accessed daily, which helps to preserve them. Placing the records online assures that vital information is not lost or misfiled.