historical records management

Digitize, manage, and present online for 24/7 anywhere access with Cott's innovative Hisorical Records Management solutions.

It's not enough just to preserve hard copy records electronically. Cott Systems provides a full complement of services that make the data accurate, compliant, privacy-protected, and 100% searchable. Your historical data can be brought to current indexing standards and hosted on Cott's secure off site data center.

7.5 million Historical images digitized in 2015. In 2015 alone, Cott Systems scanned and digitized over 7.5 million images of index and record books, placed over 3 million historical images online, and implemented 22 historical records management solutions and projects. We also scanned index cards, plats, bound books, and reindexed/redacted images.

Online Index Books (OIB)  Protect and preserve historical records with Cott's Online Index Books (OIB). Hosted OIB provides online, 24/7 access to your records from anywhere — giving complete electronic access to handwritten indexes and land documents filed prior to implementation of electronic systems typically implemented in the 1970's or 1980's. OIB can mimic your old indexing system without reindexing documents.

Oil & Gas  Cumbersome and fragile land record books, many which date back to the 1800's, are no longer being accessed daily, which helps to preserve them (as required by law). Online searching with OIB assures that vital information is not lost or misfiled. With Cott’s OIB, oil and gas-related land ownership and mineral-rights’ searches can be performed online, at any time of the day, and from anywhere. Traffic to the office is greatly reduced, allowing staff to attend to other responsibilities.

Additional Historical Records Services: ReindexingData Sweeping, Redaction, and Backfile Conversions.